Thank you sponsors for participating in the 2024 ISTA Forum Sponsor Kiosk Program! All sponsor kiosks will include your custom branding and will be prominently featured in the ISTA Forum Networking Hub, situated in the foyer area of the TransPack & TempPack general sessions. Attendees gather in this area for the Welcome reception, shared breakfasts, breaks, and the highly anticipated Sponsor Exhibition Reception.
KEY REMINDERS:
- Graphic Submission Deadline: Friday, March 22nd.
- Kiosk Setup: Kiosks will be fully set up in the Networking Hub by Noon on Monday, April 22nd. Your marketing collateral can be added to your kiosk counter anytime after noon on 4/22. The Welcome Reception starts at 4:00pm on 4/22.
- Kiosk Duration: Kiosks will be on display until 5 pm on Wednesday, April 24th.
- Sponsor Presence: Sponsors must be present at their kiosks during the Sponsor Exhibition Reception on Tuesday, April 23rd, from 6:30 pm to 8:30 pm. Outside of this time, sponsors are encouraged to use their kiosks as dedicated "meet-up" spots for networking with customers throughout the entire ISTA Forum program.
- Door Prize Program: Sponsors are encouraged to participate in the Sponsor Exhibition Reception Door Prize Program (see below).
- Questions: Contact Kathy Joneson, ISTA VP of Communications, at kjoneson@ista.org or (517) 325-0426.
All sponsors receive a turn-key kiosk that includes:
Not included:
Sponsors are required to be present at their kiosks during the Sponsor Exhibition Reception on Tuesday, April 23rd, from 6:30 pm to 8:30 pm. This reception provides a dedicated time for attendees to visit sponsors and gain insights into their services and offerings. The reception includes a spread of food and drinks and is a not-to-missed event by attendees!
Door Prize Program: The reception includes the popular ISTA Forum Door Prize program, designed to enhance attendee engagement throughout the reception. Sponsors are encouraged to contribute a door prize (without company logos) valued at $50 or more, for which they will receive recognition for their contribution. Using the event app, attendees have the opportunity to visit sponsor kiosks to enter their names in the door prize program. The more sponsors they visit, the higher their chances of winning increase. Winners will be announced near the end of the reception and attendance is required to claim their prize.
We'll utilize the Whova Event App for lead collection at the ISTA Forum. As attendees visit your kiosk, you can simply scan their QR codes to add them to your lead list. Additionally, if any attendees submit an inquiry, you'll be able to interact with them through the app. During the Sponsor Exhibition Reception, attendees will use the event app's passport function to receive a stamp from you, allowing them to enter the Door Prize program. Stay tuned for more details.
Sponsor kiosks will be located in the Forum Networking Hub, located in the foyer, right outside the TransPack & TempPack general sessions. Attendees gather in this area during breakfast, shared breaks, the Welcome Reception and now the well attended, never-missed Sponsor Exhibition Reception!
Cancelation Policy: Notification of cancelation for the Sponsor Kiosk Space must be submitted in writing by email to lisa@ista.org. The deadline for a full refund is no later than 5:00pm EST, on March 22, 2024. After this cancelation deadline, only 50% of the registration fee will be refunded. At the time of written notification of Sponsorship Registration cancelation, all function space held in reserve for the Sponsor Company will be canceled.
Subletting: Subletting or assigning any portion of the contracted Sponsor Kiosk space is prohibited. Sponsor Companies who re-sell or sublet space or give Sponsor Name Badges to unauthorized personnel will forfeit their Sponsor Kiosk Space and/or future Sponsor Kiosk Space privileges. Featuring names or advertisements of non-exhibiting companies/organizations is prohibited. Sponsor Companies must showcase only goods manufactured and/or distributed, or services provided by them, in the regular course of business.
Security: ISTA will have no liability for any loss or damage by a Sponsoring company, whatever the cause. Kiosk Space security and protection of valuable items may require additional security at the Sponsoring Company‘s expense. Please discuss with ISTA for options.
Use of Forum Logos: The Forum logos may be used only by registered Sponsoring Companies. No endorsement by ISTA of Sponsor Company‘s products or services, expressed or implied, is permitted. Sponsoring at the Forum does not constitute an endorsement by ISTA.
Policy on Industry-Sponsored Social or Educational Events: No commercial, institutional, social or educational event may be held at the Forum venue between Monday, April 22, 2024 and Wednesday, April 24, 2024.
Kiosk Content: Distribution of promotional materials will be limited to the Sponsor Kiosk Space reserved by the Sponsor Company. ISTA reserves the right to restrict or prohibit and, if necessary, remove or require correction of any kiosk that is unsuitable or objectionable to ISTA or the Hotel. Permission to modify any portion of the provided kiosk will be prohibited unless approved by ISTA.
Refusal of Service: ISTA reserves the right to deny Sponsor Kiosk Space to any company or organization whose activities or mission is in direct conflict with those of ISTA.